The best comprehensive and integrated point of sale (POS) system in Saudi Arabia for all types of businesses from Wazen.

Why Do You Need an Integrated Point of Sale (POS) System?

With the rapid pace of digital transformation and the growing tax compliance requirements in Saudi Arabia, traditional cashier systems are no longer sufficient. Businesses are now required to use a POS system that is:

• Cloud-based and secure
• Compliant with e-invoicing (ZATCA)
• Connected to accounting, inventory, and HR systems
• Capable of generating smart reports and performance analytics

All these features come together in Wazen POS, one of the most trusted and certified POS systems in the Saudi market.

Features of Wazen POS

Wazen POS offers a comprehensive suite of features, making it one of the most complete and compliant POS solutions in Saudi Arabia. Key features include:

• E-invoicing compliance: Officially certified by the Zakat, Tax, and Customs Authority (ZATCA), issuing e-invoices with QR codes and digital signatures.
• Instant, detailed reporting: Real-time reports on sales, returns, staff performance, and inventory movements.
• Automatic integration with accounting and inventory: Each invoice is recorded in the ERP system and directly affects stock movement.
• Multilingual interface: Easy-to-use interface with full Arabic support.
• Flexible user permissions: Fine-tuned access control for cashiers, supervisors, managers, and accountants.
• Shift management: Tracks every sale and associates it with the employee on duty.
• Instant e-invoice generation: Automatically sends invoices via email or WhatsApp.
• Secure cloud environment: Data stored safely with encryption and controlled access.
• Product and promotion management: Full control of product lists, pricing, discounts, and promotions.

E-Invoicing Requirements in Saudi Arabia

The Zakat, Tax, and Customs Authority (ZATCA) mandates that all companies use POS systems supporting e-invoicing from Phase 1 (Generation & Storage) through Phase 2 (Integration & Connectivity).

Technical Requirements for E-Invoice-Compliant POS Systems

To be officially certified by ZATCA, a POS system must include several technical and tax features, including:

• Support for generating a QR Code in every invoice for real-time verification.
• A digitally encrypted signature proving the authenticity and source of the invoice.
• The system must prevent editing or deletion of issued invoices.
• Automatic transmission of invoices and reports to the ZATCA platform, either in real time or at scheduled intervals.
• Every invoice must have a unique serial number to prevent duplication and enhance traceability.

✅ Wazen POS is fully certified and supports all e-invoicing requirements.

What Should an E-Invoice Include?

According to ZATCA standards, every e-invoice generated from an approved POS system must contain:

• Business name and commercial registration number (matching ZATCA’s registration data).
• VAT registration number of the business.
• Accurate date and time of issuance.
• Unique invoice serial number (non-repetitive).
• Subtotal before VAT, along with VAT rate and value.
• Total amount after VAT.
• Payment method (Mada, cash, bank transfer, credit card, or e-wallet).
• QR code containing encrypted invoice data for official verification.

Wazen POS automatically includes all these details in every invoice, ensuring full compliance and audit-readiness with no manual intervention.

How to Connect the POS System to the Cashier or Accounting Platform

Steps to connect Wazen POS to cash registers and printers:

Choose the compatible device (cash register or tablet).
Connect the thermal printer.
Link the barcode scanner.
Open the Wazen POS interface via browser or app.
Start selling instantly and issue e-invoices in real time.

Integration with Accounting System:

• Every invoice is automatically recorded in the ERP system.
• Updates are reflected in accounts, taxes, and inventory.
• No manual data entry or file uploads needed.

Key Terms You Should Know (Glossary)

POS – Point of SaleA system for managing sales, issuing invoices, printing, and integrating with company operations.

ZATCA – Zakat, Tax, and Customs AuthorityThe government body overseeing taxation and e-invoicing compliance.

QR Code – Quick Response CodeA digital code printed on the e-invoice containing encrypted data required by ZATCA for verification.

ERP – Enterprise Resource PlanningA system connecting accounting, sales, inventory, and payroll within one unified platform.

CRM – Customer Relationship ManagementManages customer relationships, sales history, and experience tracking.

Benefits of Using a POS System

• Faster transaction processing
• Higher data accuracy
• Automatic inventory linkage
• Issuance of certified tax invoices
• Multiple payment options supported
• Real-time analytical reports
• Reduced human error
• Easier monthly financial closure

When Did POS Systems Become Mandatory, and Who Is Required to Use Them?

• December 2021: Gradual implementation began.
• January 2023: Phase Two (real-time integration) launched.

Entities required to comply:

• All businesses subject to VAT
• Retail stores
• Restaurants, cafés, pharmacies, workshops, and service providers

Golden Tips for Effective POS Usage

• Choose a ZATCA-certified system.
• Activate user access permissions.
• Review reports daily.
• Use compatible printers.
• Link sales with accounting and inventory.
• Integrate with CRM and customer service systems.

Ready to experience it? Try Wazen POS for free and see the difference in performance, compliance, and control.

Frequently Asked Questions (FAQ)

1. Is Wazen POS compliant with e-invoicing?Yes, Wazen POS is officially certified by ZATCA and supports e-invoice generation with QR codes and digital signatures.

2. Can the system be used across multiple branches?Yes, it supports multi-branch management with centralized control and full synchronization.

3. What devices are supported?Wazen POS works with cash registers, thermal printers, barcode scanners, and is accessible via browser, mobile, or tablet.

4. Are invoices automatically linked to the accounting system?Yes, every sale is instantly recorded in Wazen’s financial ERP, including taxes, revenues, and inventory movements.

5. Are there any support or update fees?No, all updates and improvements are included in the subscription, along with 24/7 technical support.